Exoplanets III

Code of conduct and conference etiquette

Code of conduct:

Exo3-Online is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We expect participants to communicate openly, with respect for other participants, complementing or critiquing ideas rather than individuals. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks, workshops, parties, Twitter, Slack, Zoom, the Virtual Conference Center portal, and other online media.

The Exo3-Online event is only accessible to registered participants. It is not allowed to forward access information and/or the URLs and/or passwords of Zoom rooms/meetings to people who are not accepted as participants of Exo3-Online.

Recording of any videoconference/videocall session and/or anyone's presentation is only allowed with explicit permission of the person(s) in question. Unauthorized recording violates people's privacy rights and/or copyright. However, by switching on your camera during a session for which the speaker has given consent to record, you implicitly consent to being recorded too.

Conference participants violating these rules may have their conference access removed at the discretion of the conference organisers.

The first paragraph of this conference code of conduct is based on the source : http://github.com/leftlogic/confcodeofconduct.com

Conference etiquette:

The online format offers new possibilities, but also requires a new etiquette to ensure a smooth, fair and effective interaction among participants:

  • In Zoom rooms with many people (in particular in the big seminar rooms) please mute yourself (if this is not done by default), so that your background noises won't disturb the talk. Also please re-mute yourself after asking a question during a talk.
  • During talks and during debates with several/many people, please use Zoom's "raise hand" function if you wish to ask a question or make a comment. You can find this function by clicking on the "Participants" button, which opens a sidebar to the right. Look for the blue hand icon.
  • Once you are done, please press "lower hand", so that your blue hand does not stay raised. That is important because Zoom automatically orders the raised hands in chronological order, and that would be lost of hands are not lowered when the question or comment is done.
  • In debates with several/many people, please respect the "raised hands" of others (you can see that also in the "Participants" sidebar). If you see one or more blue hands, keep your argument short and alow the top "raised hand" on the list to speak.

Need help or wish to file a complaint?

You can contact the LOC by email: exo3@mpia.de. This email account can be viewed by all LOC members. You can also contact the chair of the SOC personally Cornelis Dullemond. Alternatively you can contact any member of the SOC.

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